IGARSS 2017 Paper Submission Kit

Important Changes

Starting with IGARSS 2016 and continuing in 2017, there are some important changes to the way submissions are prepared and handled. Please note the following major points below, and read the full paper kit for all details.

Table of Contents

Part I: General Information

Part II: Preparation of the Manuscript

Part III: Submission of the Manuscript

Part IV: Preparation of the Presentation

Part I: General Information

Procedure

The submission and review process is handled similar to past IGARSS events. However, there are some significant changes to the document preparation process!

The review process is being conducted entirely online. To expedite the review process, and to assure that the paper submissions will be readable through the online review system, we request that authors submit manuscripts that are formatted according to the Paper Kit instructions included here. For similar reasons, authors are strongly encouraged, though not required, to format the submissions using these tools as well.

Format Requirements for all Submissions

Requirements for Student Paper Contest

Deadlines and Important Dates

Manuscript Submission Deadline January 9, 2017
Student Paper Competition Deadline January 9, 2017 (For ALL required documents)
Submission Status Available On-line (Accept/Reject Decisions) March 23, 2017
Author Registration Deadline May 26, 2017
Accepted Manuscript Revision Submission Deadline May 26, 2017

Correspondence

Please make sure to put the conference name (IGARSS 2017) and the paper number that is assigned to you on all correspondence.

Additional questions regarding submission of papers should be directed to the following address:

IGARSS 2017
Conference Management Services, Inc.
3833 S. Texas Avenue, Suite 221
Bryan, TX 77802-4015, USA
+1-979-846-6800
+1-979-846-6900 [fax]
info@igarss2017.org

Part II: Preparation of the Manuscript

Document Formatting

Use the following guidelines when preparing your manuscript:

LENGTH: You are allowed a minimum of 2 pages and maximum of 4 pages for your manuscript. These limits include all figures, tables, and references. Any documents that exceed the 4 page limit or fail to meet the 2 page minimum will be rejected.

LANGUAGE: All proposals must be in English.

MARGINS: Documents should be formatted for standard letter-size (8.5 in. by 11.0 in.) or A4 (210mm by 297mm) paper

New for 2016 and continuing in 2017! COLUMNS: Manuscripts should be in 2-column format. The title and author block on the first page should span across the two columns. Wide figures may span across two columns. However, the use of wide figures should be limited if possible.

TYPE:

Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly.

Size: Use a font size that is no smaller than 10 points and no larger than 12 points throughout the paper, including figure captions.

TITLE: The paper title should appear in boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation ($x_y$) in the title; the title should be representable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

AUTHOR LIST: The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form.

BODY: Major headings appear in boldface CAPITAL letters, centered on the page. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the page on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

[1] J. P. Kerekes and J. E. Baum, "Full-Spectrum Spectral Imaging System Analytical Model," IEEE Trans. Geosci. Remote Sens., vol. 43, no. 3, pp. 571-580, Mar. 2005.

[2] A. B. Tarokh and E. L. Miller, "Subsurface Sensing under Sensor Positional Uncertainty," IEEE Trans. Geosci. Remote Sens., vol. 45, no. 3, pp. 675-688, Mar. 2007.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. If possible, position illustrations at the top of pages, rather than in the middle or at the bottom. Caption and number every illustration. All illustrations should be clear when printed on a black-only printer. Be sure that your images are acceptable when printed in black and white (the CD-ROM and IEEE Xplore proceedings will retain the colors in your document).

PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

Templates

The following style files and templates are available for users of LaTeX and Microsoft Word:

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size (8.5 in. by 11 in.) or A4 (210mm by 297mm) paper layout. The LaTeX environment files specify suitable margins, page layout, text and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

Part III: Submission of the Manuscript

The review process will be performed from the electronic submission of your manuscript. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Papers must be submitted in Adobe's Portable Document Format (PDF) format.

Please make sure that you submit a valid PDF to the submission system. Adobe Acrobat is the prefered way of generating a PDF file, but there are many other options which produce quality PDFs as well.

PDF files:

ALL FONTS MUST be embedded in the PDF or PostScript file. There is no guarantee that the reviewers of the abstract have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF or PS file generation utility's user guide to find out how to embed all fonts.

File Size Limit

Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, contact the paper submission technical support at: papers@igarss2017.org.

File Name

The filename of the document file should be the first author's last name, followed by the appropriate extension (.pdf). For example, if the first author's name is Johan Smith, you would submit your file as "smith.pdf".

The paper submission process will append the filename with a unique identifier when it is stored on our system, so multiple submissions with the same name will not overwrite each other and will be distinguishable.

Electronic Paper Submission

When you have your document file ready, gather the following information before entering the submission system:

To submit your document and author information, go to the 'Paper Submission' link on the IGARSS 2017 homepage:

http://www.igarss2017.org/

The submission system will present an entry form to allow you to enter the paper title, paper topic, and author contact information.

ALL authors must be entered in the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labeled 'Continue' at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successful upload, you will see a confirmation page displaying the paper number that is assigned to you, and and email message will be sent to the corresponding authors' email addresses to confirm that the file has been uploaded. If you do not see the confirmation page after uploading your file, we may not have successfully received your file upload. If you encounter trouble, contact the paper submission support at: papers@igarss2017.org.

Online Review Process

Your submitted manuscript will be visually inspected by our submission system staff to assure that the document is readable and meets all formatting requirements to be included in a visually pleasing and consistant proceedings publication for IGARSS 2017. If our submission inspectors encounter errors with your submitted file, they will contact you to resolve the issue. If your paper passes inspection, it will be entered into the review process. A committee of reviewers selected by the conference committee will review the manuscripts and rate them according to quality, relevence, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference. The result of the technical committee's decision will be communicated to the submitting authors by email, along with any program committee comments, if any.

Monitor Your Submission Status

After you submit your document, you may monitor the status of your paper as it progresses through the submission and review process by using the Paper Status website available at:

http://www.igarss2017.org/Papers.asp

Notification of Acceptance

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper (lecture or poster) and may also include the presentation date and time, if available.

The notification email may include comments from the reviewers and/or program committee members. The conference cannot guarantee that all of the reviewers will provide the level of detail desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

Because of the short amount of time between paper acceptance decisions and the beginning of the publication process, IGARSS 2017 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments, such as the reviewer commenting on the wrong paper, etc., please contact IGARSS 2017 at papers@igarss2017.org.

New for 2016 and continuing in 2017! Publication in the Proceedings: All accepted submissions, with an author registered, and which are presented on-site, will be published in the proceedings (IEEE XPlore). This is no longer optional.

Required Author Registration

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each accepted paper being presented must have at least one author registered, with the payment received by the author registration deadline (see above) to avoid being withdrawn from the conference.

http://www.igarss2017.org/

Copyright Issues for Web Publication

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

Copyright 2017 IEEE. Published in the IEEE 2017 International Geoscience & Remote Sensing Symposium (IGARSS 2017), scheduled for July 23-28, 2017 in Fort Worth, Texas, USA. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.

Part IV: Preparation of the Presentation

When we send the review results for your paper by email, that email message will specify whether accepted papers have been assigned for presentation in a poster session or lecture (oral) session. To help authors prepare for lecture and poster presentations, the following suggestions have been created:

Lecture Presentations

Presentation time is critical: each paper is allocated 20 minutes for oral sessions. We recommend that presentation of your slides should take about 17-18 minutes, leaving 2-3 minutes for introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.

Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at IGARSS. Surrogate presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter must contact the Session Chair in advance of the presenter's session.

Pre-recorded presentations are NOT ALLOWED, and the person giving the presentation MUST be able to take and answer questions regarding the content of the paper and associated research. The presenter must be present in the room, remote virtual presenters are NOT allowed.

A computer-driven slideshow for use with a data projector is recommended for your talk at IGARSS. All presentation rooms will be equipped with a computer, a data projector, a microphone (for large rooms), a lectern, and a pointing device. An overhead projector will be provided upon request.

Some of the lecture presentations will be given in quite large lecture halls. We recommend that you prepare your slides according to the following guidelines to ensure that the entire audience will be able to see your presentation. Your Session Chair might contact you in advance of the conference to request copies of your visual aids for approval before the conference.

It is important that the sessions remain on time. The session chair(s) are responsible for keeping presentations on schedule. Any setup time you use is part of your overall 20 minute presentation time, so it is a good idea to check your visual aids before the session begins.

Please do not attempt to use your own computer to connect to the projector. For speed and efficiency, use only the conference-provided computer for displaying your presentation visual aids.

Poster Presentations

Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.

Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.

For each paper, some amount of space will be reserved on a board. The exact maximum dimensions will be posted here at a later date.

IMPORTANT: There MUST be a presenter standing at the poster during the entire scheduled poster time. A poster that is mounted to the board, but without any person presenting it will be considered a no-show!

Posters shall be on display during the day dedicated to the specific poster session. Authors are invited to be on stand-by near their posters during the session breaks and must be near their poster during the dedicated poster session time.

The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.

Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at IGARSS 2017, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.

Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 2 hour poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.